Project Proposal
Courses Management System of XXXXXXXX
xxxxxx University of Sri-Lanka
Brief Description
of the existing system
Generally
XXXXXXX has a Director and Board of Management. Faculty Boards are authorized
to Propose New External Degree level Programs. Then the proposal is referred to
the Senate and University Council for the Approval by the Faculty Board. XXXXXXX
is Authorized to Propose New Certificate and Diploma level Courses and New
proposal send to board of Management of XXXXXXX. Then that proposal is referred
to the Senate and University Council for the Approval by the Board of
Management.
After get the council approval, That Approved
Proposal(Degree, Diploma, Certificate) send to the Director of XXXXXXX by the
Faculty Board or Board of Management. Then The Director Appoint a Coordinator
For the new course and Give him the Authority to Coordinate the Course. He
assigning the lecturers to the course and Applications will be called. Then
According to the Course Pre-Requirements they Select the Students for the course.
Before Register to the Course Students have to pay the Initial payment or Total
course fee. Then the students submit the Payment Slip with the Application to
the Office. Then They were registered to the course. After that Course will
begin. Then, Before Examinations, Students have to pay full amount of the
course fee to get register to the Examination. After students make the payments
as usually the payment slip and Exam Application to be submitted. Then XXXXXXX
send these exam applications to Examination Branch with the Admissions. Then
examination Branch send back the Admissions to XXXXXXX with the Index Number.
Finally XXXXXXX Post the Exam Admissions to the Students. Then the Examination
will be held.
All
the Applications, Payment slips and Other documents will be filed in the
cardboard files and Store in The cupboards.
Issues of the
Existing System
Ø
Still they do not use a Computerized
Software Application.
Ø
All Documents are stored in physical Files.
Ø
No proper way to get student details
Quickly without referring Physical files and it takes more time.
Ø
Making reports and Summarizing are done
Manually by the staff. It is too difficult and Take Long time.
Ø
No proper way to update Student’s &
Lecturer’s Details.
Ø
More Student’s Personal Information
Mentioned & stored more than one time.
Introduction
of New Proposed System
Ø
A Computerized System.
Ø
Focused on Students, Courses, Examinations and
Lecturers.
Ø
Easy and Accurate Student, Course, Examination,
and Lecturer registration.
Ø
Easy to Modify and Delete data.
Ø
Easy to Access and view data.
Ø
Can Create Users with necessary Privileges.
Ø
Can Generate Relevant reports and letters
easily.
Ø
User Friendly and Easy to use.
The Project Goals
Ø Increase the Efficiency and Accuracy of day today work and minimize Human Effort &
errors.
Ø To find correct details quickly.
Ø Provide a Good Visibility of Student Payments.
Ø Generate Reports & Relevant Letters quickly at
any time.
Ø Supports to Decisions making and Future planning for
the Director and Council.
Scope Definition
The
Entire Process Between the Student Registration in the XXXXXXX and Student
Registration for examination will be Computerized. Including Lecturer Profile.
Ø Student Registration – (Register in XXXXXXX, for New
Courses, for Examinations)
Ø Lecturer Registration – (Register in XXXXXXX, With
Teaching Subjects)
Ø Course registration – (New course offerings with
subjects & lecturers)
Ø Payments of Student – (Maintaining All the student
Payments)
Ø Examination Registration – (Maintaining All the
Examination Details with Time Table)
The work plan
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